Academic Administrator

Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit an Academic Administrator for an initial 6-8 week contract on an hourly rate circa £14.00 (DOE)-. This role will be hybrid working with 3 days onsite per week. Remote working may be considered. All applicants must have the right to work in the UK at the time of application and be resident in the UK. To provide temporary cover within the Administration team, supporting the day-to-day administration. Working closely with Online Programmes and Partnership Manager, staff, the online programme partner and colleagues to keep a high volume of administration running accurately and to deadline.

Responsibilities:

• Coordinating administrative support for the online programmes, working with the programme partner and staff.
• Supporting matriculation, module enrolment and registration across regular intake cycles and keeping records accurate and up to date.
• Providing administrative support to Boards of Examiners, planning timescales and deadlines, arranging meetings, communicating deadlines to stakeholders, and following up on agreed actions.
• Inputting progression decisions into the records system and checking transcripts.
• Liaising with the online programme partner and internal colleagues to keep communication flowing and deadlines on track.
• Providing general secretariat and committee support as required.

Essential Skills:

• Prior experience working in a university or similar higher education environment: able to understand academic administration processes already.
• Hands-on experience using Canvas, or another virtual learning environment (VLE).
• Strong organisational skills and the ability to manage conflicting priorities to tight deadlines while maintaining a high level of accuracy.
• Confidence working in a busy, high-pressure setting and an understanding that this cover falls within a demanding period.
• Excellent written and verbal communication skills and good IT skills, including Excel, Microsoft Office and Outlook.
• Able to work independently and self-start, while also contributing as part of a team.

Desirable Skills:

• Experience using SITS or a comparable student records system.
• Experience of academic administration across the full student lifecycle (matriculation through to graduation).
• Experience supporting Boards of Examiners or acting as a committee secretary.
• Experience of working with online and/or collaborative programme partners.

If you would like to hear more about this opportunity please get in touch.