Executive Assistant
Summary: We're seeking an experienced Executive Assistant to support a busy HVDC Engineering team within a global energy and engineering organization. This role is ideal for individuals who excel in fast-paced environments and are adept at providing high-level administrative and operational support. The position is primarily based in Glasgow, with some responsibilities in Birmingham, and is 100% office-based. The contract duration is for 4 months with potential for extension.
Key Responsibilities:
- Coordinate meetings, events and take meeting minutes.
- Arrange domestic and international travel.
- Support onboarding, training coordination and team administration.
- Prepare dashboards, reports and documentation.
- Manage procurement of IT equipment, PPE and office supplies.
- Liaise with internal teams and external stakeholders to ensure smooth day-to-day operations.
Key Skills:
- Previous experience as an Executive Assistant, Personal Assistant, Team Assistant or Office Coordinator.
- Excellent organisational, communication and stakeholder management skills.
- Strong attention to detail with the ability to manage multiple priorities.
- Proficient in Microsoft Office and collaboration tools.
Salary (Rate): undetermined
City: Glasgow
Country: UK
Working Arrangements: on-site
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Energy
We're recruiting for an experienced Executive Assistant to join a global energy and engineering organisation, supporting a busy HVDC Engineering team. This is a fantastic opportunity for someone who thrives in a fast-paced environment and enjoys providing high-level administrative and operational support.
Location: Glasgow (90%) & Birmingham (10%) - 100% office-based
Duration: 4 months contract+extension
Mode of working: 5 Days Onsite at Glasgow
Key Responsibilities
- Coordinate meetings, events and take meeting minutes.
- Arrange domestic and international travel.
- Support onboarding, training coordination and team administration.
- Prepare dashboards, reports and documentation.
- Manage procurement of IT equipment, PPE and office supplies.
- Liaise with internal teams and external stakeholders to ensure smooth day-to-day operations.
What We're Looking For
- Previous experience as an Executive Assistant, Personal Assistant, Team Assistant or Office Coordinator.
- Excellent organisational, communication and stakeholder management skills.
- Strong attention to detail with the ability to manage multiple priorities.
- Proficient in Microsoft Office and collaboration tools.
If you're a proactive and organised professional looking to support a high-performing engineering team within the energy sector, I'd love to hear from you!
Interested? Please apply or contact me directly for further details.
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