Receptionist Temp Cover (Aberdeen)
Summary: The Receptionist Temp Cover role in Aberdeen involves managing front desk operations, including greeting visitors, handling phone calls, and managing mail. The position requires proficiency in office equipment and software, as well as strong communication skills. The role supports various administrative tasks and ensures a welcoming environment for clients and suppliers. The successful candidate will contribute to the efficient operation of the office while maintaining confidentiality and professionalism.
Key Responsibilities:
- Greeting Clients/Supplier visitors to main reception in a courteous manner and ensuring that their contact is informed of their arrival and the visitor is signed in on the digital system
- Answering of all telephone calls quickly and politely and connecting external calls to the relevant extensions
- Dealing with incoming and outgoing mail to all departments
- Ensure all special deliveries to Reception are dealt with according to the procedure
- Be fully conversant with all office equipment i.e. pc, switchboard, franking mail, sign-in system
- Monitoring stationery, ordering through SAP and keeping stock up to date
- Replacing toner cartridges on request
- Booking Taxis and arranging courier despatches
- Managing Car Park Spaces
- Arrange archiving for storage
- General Housekeeping i.e. keep Reception area tidy
- Checking tea/coffee points are stocked and tidy
- Company Inductions - i.e. Security, Fire Alarms, Security Passes
- Booking meeting rooms on request
- Bookings and scheduling for staff use of electric car
- Tracking and gathering environmental and energy data
- Tracking routine building maintenance, booking in when required and arranging callouts on request
Key Skills:
- Previous experience in an office environment in a similar role
- Standard Grade English & Maths
- Diligent to detail
- Good IT skills
- Good communication skills
- Team player
- Reliable, flexible
- Personable
- Confidentiality
Salary (Rate): undetermined
City: Aberdeen
Country: United Kingdom
Working Arrangements: undetermined
IR35 Status: undetermined
Seniority Level: undetermined
Industry: Other
Location: Aberdeen
Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs. We have extensive experience in offshore and onshore facilities; specialising in asset management services throughout all life cycle phases from consulting, engineering, manufacturing, assembly, operations, maintenance, and decommissioning. This commitment is delivered by an experienced and highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding the highest standards of safety, compliance and quality.
Main Responsibilities
- Greeting Clients/Supplier visitors to main reception in a courteous manner and ensuring that their contact is informed of their arrival and the visitor is signed in on the digital system
- Answering of all telephone calls quickly and politely and connecting external calls to the relevant extensions
- Dealing with incoming and outgoing mail to all departments
- Ensure all special deliveries to Reception are dealt with according to the procedure
- Be fully conversant with all office equipment i.e. pc, switchboard, franking mail, sign-in system
- Monitoring stationery, ordering through SAP and keeping stock up to date
- Replacing toner cartridges on request
- Booking Taxis and arranging courier despatches
- Managing Car Park Spaces
- Arrange archiving for storage
- General Housekeeping i.e. keep Reception area tidy
- Checking tea/coffee points are stocked and tidy
- Company Inductions - i.e. Security, Fire Alarms, Security Passes
- Booking meeting rooms on request
- Bookings and scheduling for staff use of electric car
- Tracking and gathering environmental and energy data
- Tracking routine building maintenance, booking in when required and arranging callouts on request.
Qualifications & Experience
- Previous experience in an office environment in a similar role
- Standard Grade English & Maths
- Diligent to detail
- Good IT skills
- Good communication skills
- Team player
- Reliable, flexible
- Personable
- Confidentiality
If you wish to speak to a member of the recruitment team, please contact 01224 246246.
Operations | United Kingdom | Temporary | Temporary help (White-collar) | Skilled / Semi-skilled | Operations
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