Team Assistant - Finance

Job Overview:
Weare looking for a Team Assistant who will provide high-quality administrative andoperational support to the Global Medical Rare Diseases team and the GlobalMedical Affairs. The role works closely with the Executive Assistant andensures smooth day-to-day operations, coordination, and execution of the team activities.

Location: Paddington W2 1AF 3 days on-site and 2 days remote
Type: Full-Time (37.5 hours working)
Contract: 3 months
Pay Rate: £29 per hour

Key Responsibilities

• Manage purchase requisitions and purchase orders
• Coordinate contract processing and signatures (eg, Adobe Sign)
• Set up new suppliers in partnership with Procurement (eg, Ariba)
• Support goods receipting and tracking budget spend
• Maintain accurate operational records and tracking systems
• Organise and coordinate key meetings (MEG & RD Leadership meetings)
• Manage meeting logistics, agendas, and documentation distribution
• Attend meetings and take minutes where required
• Manage calendars, scheduling, and diary coordination
• Coordinate with administrative teams across the organisation.
• Act as back-up for the Executive Assistant when needed
• Arrange travel, itineraries, and visitor logistics
• Review and process expense claims (eg, Concur)
• Engage proactively with internal and external stakeholders
• Support timely delivery of projects and team deliverables
• Assist in preparation of business documentation
• Contribute to process improvements and operational efficiency

Education & Experience

• Minimum: Administrative experience
• Preferred:Degree or relevant administrative qualification

Experience Required:

• 4+ years in administrative support (Director-level or similar)
• Experience in finance/procurement processes
• Event planning and coordination experience
• Experience working across large organisations
• Familiarity with tools such as SAP, Ariba, Adobe Sign, Concur
• Preferred: Experience in the pharmaceutical or healthcare sector

How to Apply: If you're interested in thisrole, click 'apply now' to forward an up-to-date copy of your CV, or call usnow. If this job isn't quite right for you, but you are looking for a newposition, please contact us for a confidential discussion about your career.

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